Phase 2 Research Reactivation Safety Plans for
The Department of Anthropology & Archaeological Studies
Locations: 10 Sachem Street & 51 Hillhouse Avenue
In Phase 2 of Yale’s Research Reactivation (beginning July, 20, 2020) access to campus is permitted for faculty, department staff and trainees, including graduate students, postdocs and facilities personnel, regardless of whether their campus space is necessary for their academic and research programs. While campus access is allowed, working from home is strongly encouraged as it continues to be the most effective method to decrease viral spread.
During Phase 2, faculty, department staff, and students who work on campus should access only the buildings designated as their primary working space. Prior to Phase 2, facilities superintendents will assess all common spaces in buildings housing departments or programs to ensure furniture arrangement is in accord with social distancing. Some common spaces may be cordoned off as unusable if they do not make social distancing possible. Facilities will place signs throughout these buildings reiterating COVID-19 safety policy.
Phase 2 activities in 10 Sachem Street and 51 Hillhouse Avenue do not involve any new laboratory work. There are no changes to the plans approved by EHS for Phase 1 work. We understand that any new plans for laboratory work would have to be approved by EHS.
Phase 2 Research Reactivation provides access to offices and work areas. Any research involving in-person human subjects and field research must still be approved before resuming or starting such research. Details about approval for research are here: https://research.yale.edu/phase-2-research-reactivation.
Occupants of 51 Hillhouse may retrieve their mail in the 10 Sachem building one time during Phase 2.
General Requirements
Every building houses a human community. The principles we outline here exist to reduce the transmission of the virus for every individual who accesses these spaces. Maintaining public health requires that every individual commit to general principles in order to serve the social good. We will prohibit building access to individuals who are unable to meet this standard.
- Every individual approved to return to campus must complete a 25-minute online training on Yale COVID-19 safety protocols prior to returning to campus. Individuals must access the Training Management System (TMS) here to fulfill this requirement. Once you click that link, you scroll down to Returning to Yale and go to the third bullet: COVID-19 Return to Yale Campus Training (Required for all returning faculty and staff). Once you click on this, you will be at the training. (Note: you must be signed in through VPN to access the training.)
- Please send a screen shot of your completed COVID-19 Return to Campus training to Dawn Finaldi at dawn.finaldi@yale.edu
- Every individual who comes to campus must conduct a Daily Health Check and stay at home and contact their health provider if experiencing symptoms of COVID-19.
- Daily Health Check Website: https://dailyhealthcheck.yale.edu/
- Face coverings will be worn at all times, including during entry and exit and in all indoor common spaces and public areas while on campus. Face coverings may be removed in individual, solely occupied offices while the door is closed.
- “Welcome back” packages including masks and hand sanitizer will be available. Dawn Finaldi will order packages and make them available to you. Individuals may alternatively use their own masks, disinfectant, and wipes.
- Individuals will practice six-foot physical distancing at all times when on campus.
- Do not meet in groups of any size without wearing face coverings and maintaining a minimum six- foot-distance between all participants.
- Building use hours for faculty and students are restricted in Phase 2 to Monday to Friday from 8:30 a.m. - 7:30 p.m. to provide defined times for facilities personnel to access these buildings.
- Follow posted signage on restrooms regarding occupancy and usage. If there is no signage, the bathroom is restricted to one occupant at a time.
Building-Specific Instructions
An organizing principle of our phased research reactivation in the Social Sciences is at the building level. Here are the plans for our building(s):
- Authorized individuals will individually swipe in to access the building and logs of access will be used to generate reports about compliance with the daily health check requirement and in the event we need to alert individuals about potential exposure to someone with COVID-19.
- For purposes of this document, space in the two Anthropology buildings is divided into four categories: (1) private single occupied offices and (2) shared single-occupant offices. The other two types of spaces: (3) shared co-occupied offices and (4) public spaces in both buildings will be closed. No meetings involving multiple people should take place in spaces in categories (1) and (2). Instead group meetings should take place virtually or outside if feasible.
- In all offices, individuals are responsible for removing all trash and recycling to the public space trash/recycling bins on the floor on a daily basis. In shared spaces, trash should be removed when a person leaves the shared space. Facilities will not remove trash from offices. Plan to take that home yourself when necessary.
- Authorized individuals who work in (1) Private single-occupied spaces will be able to return to campus and work in their offices while abiding by building rules. They may remove their face covering/mask while in their private office if the door to their office is shut. If the door is open, a face covering must be worn.
- (2) Shared single-occupant offices have more than one assigned occupant, but only one person will be allowed to use the office at a time. (An allowed occupancy of 1) Authorized individuals who work in these spaces can return to campus and work in their offices if they have scheduled time in the space and while abiding by building rules. If the shared space is an office with a closed door, the occupant can remove their mask while in the office. The office must remain unoccupied for 1 hour before another person may use the office. In these offices, individuals are responsible for cleaning and sanitizing their immediate work area when they finish their period in the shared office, as well as wiping down the common touch light switches/door handle with sanitizing wipes. If you wish to pick something up from your shared office or drop something off, and another person is already using the room, you must text or call the occupant ahead of time to enable him/her to vacate the office for a period of time in advance of the drop in visit.
- These spaces are closed:
- (3) Shared co-occupied spaces – Example: Room 309 in 10 Sachem
- (4) Public spaces – Examples: classrooms such as Room 105 & 212 in 10 Sachem
- Follow posted signage on restrooms regarding occupancy and usage. If there is no signage, the bathroom is restricted to one occupant at a time.
- Elevator at 10 Sachem Street will be single occupancy, wipe the buttons after use. Please use the stairs if at all possible.
- All private offices will be cleaned only every 3 months by facilities. Doors to (1) Private single occupied offices and (2) Shared single-occupant offices are to be cleaned by the occupant(s), not facilities. Instead, it is up to the occupant(s) to keep this non-public space clean. The restrooms throughout the building will be cleaned twice daily. The stairs and floors will be cleaned twice per week and the railings will be cleaned daily.
- Shared equipment (printers, copy machines, etc.) will be unavailable during Phase 2. We hope to have them available for Phase 3 and when the semester starts.
- The kitchens throughout the buildings (first & second in 10- Sachem and first floor in 51 Hillhouse) will be closed and should only be used to use the water dispensers and sinks for hand washing. As with other shared equipment, the water dispensers should be wiped before and after use. No food preparation should take place and common use microwaves, tea kettles, coffee makers, refrigerators, or other appliances will be off limits.
- Some useful facilities questions and answers: https://facilities.yale.edu/frequently-asked-questions
- If you have any specific questions or concerns about Phase 2 and your safety on-campus, please first contact Anne Underhill. You are welcome, too, to contact the FAS Dean of Social Sciences, Alan Gerber (alan.gerber@yale.edu), if you are concerned about departmental practices. Anyone can make anonymous or identified reports of violations through the Yale University Hotline: 877-360-YALE.